TasksTasks

Inside the Role

Support the CEO as well as direct reports on daily administrative needs. Proactively manage CEO's schedule, travel, preparation for meetings and email, ensuring CEO is always prepared ahead of time. Handle all ad-hoc requests as they arise. Coordinate and organize various events.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Pay offered dependent on knowledge, skills, and experience

Benefits include annual bonus program; 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans.

What You Drive

Calendar/E-mail/Meeting Management: Support CEO with daily administrative tasks by working closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. This includes maintaining the CEO's calendar and regularly monitoring incoming email for urgent requests; scheduling meetings, creating meeting agendas; printing out documents; taking meeting minutes (when necessary); ensuring meeting logistics, including room and meal coordination; Reviewing calendar and e-mail for the month and each week in advance to ensure proactive preparation of CEO and attendees, where necessary.
Executive Information Support: Maintain CEO's data and documents by establishing and maintaining document and information storage and filing process for all executive reports and information including preparing reports by collecting and arranging information, securing information by ensuring information confidentiality, and providing historical reference by developing and utilizing filing and retrieval systems for historical information. Track document types for reference when making decisions on future documents.
Travel Coordination: Coordinate all business travel needs including confirmation of travel dates and needs, booking travel arrangements, preparing travel itinerary, coordinating with other travelers, as necessary, preparation of CEO's expense reports, etc. Serve as primary contact for building guests (i.e., colleagues, customers, speakers, etc.) for various building-wide events.
Department Administration & Accounting: Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluate new office products; place and expedite orders for supplies; verify receipt of supplies; Audit expense reports, facilitate invoice payment, create Purchase Orders, initiate cross-charges, maintain up-to-date authorized signature cards, and work with Operations liaison for ICS compliance.
Communication: Collaborate with Corporate Communications team to write and produce internal communications for the DTF leadership, targeted at team members of this department, including: leadership newsletter, leader emails, PPT presentations and other department-related pieces, as determined; Contribute video pieces for the DTF team. Manage the distribution of internal communications to DTF team members.
Event Planning & Support: Organize, coordinate, and support event-related activities for the DTF organization (including: employee-focused and brand partner/dealer/ customer relations efforts, as appropriate) and, as workload permits, to other departments including: cultural events, team-building events, Field/Sales meetings, dealer events, large corporate celebrations, and other CEO activities; Serve as key contact for brand partner/dealer/customer relations and coordinate with other administrative support staff to ensure executive engagement; Support Customer ONE events/initiatives as workload permits.
Training, Coaching, and Leadership: Provide training, coaching, and leadership to executive administrative staff by serving as a resource for tools needed in effective and efficient day-to-day administrative tasks. Create, implement, and maintain an administrative assistant's training program. Other duties as necessary, including supporting CEO's Senior Managers. Act as a consultant to other administrative staff for guidelines, templates, and process support.

Knowledge You Should Bring

3 years of relevant experience or AA degree + 1 year of relevant experience
Minimum 3 years of Executive Administrative experience supporting a CEO, VP or C-level executive
Must be detail oriented
Time management and planning - Must be able to multi-task, prioritize and be proactive
Must work discretely with confidential information
Must demonstrate, act, and communicate in a professional demeanor (both verbally and written)
Type 60 WPM / 10-key capability
Ability to support the CEO as well as direct reports on daily administrative needs.
Ability to proactively manage CEO's schedule, travel, preparation for meetings and email, ensuring CEO is always prepared ahead of time.
Ability to handle all ad-hoc requests as they arise. Coordinate and organize various events.
Strong knowledge of and experience in Microsoft Office Software, including Outlook familiarity and proficiency (Calendar and Email)
Ability to develop creative solutions
Excellent communication and strong writing skills
General familiarity with accounts payable functions and/or systems
Event coordination skills
Ability to collaborate and communicate with all hierarchical levels, including Sr. Executives
Ability to work effectively with a team, as well as independently

Exceptional Candidates Might Have

Bachelors Degree
Notary Public
Multimedia and video experience a plus

#LI-DTFSUSA #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Charlotte, NC US, Fort Mill Office - DTFS. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

Daimler Truck Financial is the captive financial services provider for the Daimler Trucks North America family of commercial vehicle products, including Freightliner Trucks, Western Star, SelecTrucks, Sprinter Vans, Thomas Built Buses and Fuso. We have specialized in financing commercial vehicles for more than 40 years. This proven experience gives us critical insights into helping businesses overcome challenges unique to the trucking industry. Additionally, we offer a range of financing solutions that can be customized to meet each individual business's needs, from owner-operators to large fleet managers and nearly every venture in-between.

To achieve our goal of being the first-choice provider of vehicle financial products and services that support our brands, dealers and customers, we are looking for talented, diverse and inspired people with the skills, experience and innovative spirit to provide a first-class experience at every turn. We are committed to providing a great workplace environment that fosters a culture of openness, support and camaraderie. Our employee programs and benefits are reflective of our values and are designed to promote growth, balance and wellness in many aspects of your career and life.

Additional Information

Applicants must be legally authorized to work permanently in the country of posting
Final candidate must successfully complete a criminal background check
Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
EEO - Disabled/Veterans

Daimler Truck Financial Services is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935

Inside the Role

Posting Information

We Take Care of Our Team

Pay offered dependent on knowledge, skills, and experience

What You Drive

Calendar/E-mail/Meeting Management: Support CEO with daily administrative tasks by working closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. This includes maintaining the CEO's calendar and regularly monitoring incoming email for urgent requests; scheduling meetings, creating meeting agendas; printing out documents; taking meeting minutes (when necessary); ensuring meeting logistics, including room and meal coordination; Reviewing calendar and e-mail for the month and each week in advance to ensure proactive preparation of CEO and attendees, where necessary.
Executive Information Support: Maintain CEO's data and documents by establishing and maintaining document and information storage and filing process for all executive reports and information including preparing reports by collecting and arranging information, securing information by ensuring information confidentiality, and providing historical reference by developing and utilizing filing and retrieval systems for historical information. Track document types for reference when making decisions on future documents.
Travel Coordination: Coordinate all business travel needs including confirmation of travel dates and needs, booking travel arrangements, preparing travel itinerary, coordinating with other travelers, as necessary, preparation of CEO's expense reports, etc. Serve as primary contact for building guests (i.e., colleagues, customers, speakers, etc.) for various building-wide events.
Department Administration & Accounting: Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluate new office products; place and expedite orders for supplies; verify receipt of supplies; Audit expense reports, facilitate invoice payment, create Purchase Orders, initiate cross-charges, maintain up-to-date authorized signature cards, and work with Operations liaison for ICS compliance.
Communication: Collaborate with Corporate Communications team to write and produce internal communications for the DTF leadership, targeted at team members of this department, including: leadership newsletter, leader emails, PPT presentations and other department-related pieces, as determined; Contribute video pieces for the DTF team. Manage the distribution of internal communications to DTF team members.
Event Planning & Support: Organize, coordinate, and support event-related activities for the DTF organization (including: employee-focused and brand partner/dealer/ customer relations efforts, as appropriate) and, as workload permits, to other departments including: cultural events, team-building events, Field/Sales meetings, dealer events, large corporate celebrations, and other CEO activities; Serve as key contact for brand partner/dealer/customer relations and coordinate with other administrative support staff to ensure executive engagement; Support Customer ONE events/initiatives as workload permits.
Training, Coaching, and Leadership: Provide training, coaching, and leadership to executive administrative staff by serving as a resource for tools needed in effective and efficient day-to-day administrative tasks. Create, implement, and maintain an administrative assistant's training program. Other duties as necessary, including supporting CEO's Senior Managers. Act as a consultant to other administrative staff for guidelines, templates, and process support.

Knowledge You Should Bring

3 years of relevant experience or AA degree + 1 year of relevant experience
Minimum 3 years of Executive Administrative experience supporting a CEO, VP or C-level executive
Must be detail oriented
Time management and planning - Must be able to multi-task, prioritize and be proactive
Must work discretely with confidential information
Must demonstrate, act, and communicate in a professional demeanor (both verbally and written)
Type 60 WPM / 10-key capability
Ability to support the CEO as well as direct reports on daily administrative needs.
Ability to proactively manage CEO's schedule, travel, preparation for meetings and email, ensuring CEO is always prepared ahead of time.
Ability to handle all ad-hoc requests as they arise. Coordinate and organize various events.
Strong knowledge of and experience in Microsoft Office Software, including Outlook familiarity and proficiency (Calendar and Email)
Ability to develop creative solutions
Excellent communication and strong writing skills
General familiarity with accounts payable functions and/or systems
Event coordination skills
Ability to collaborate and communicate with all hierarchical levels, including Sr. Executives
Ability to work effectively with a team, as well as independently

Exceptional Candidates Might Have

Bachelors Degree
Notary Public
Multimedia and video experience a plus

#LI-DTFSUSA #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Charlotte, NC US, Fort Mill Office - DTFS. Relocation assistance is not available for this position.

Schedule Type:

Additional Information

Applicants must be legally authorized to work permanently in the country of posting
Final candidate must successfully complete a criminal background check
Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
EEO - Disabled/Veterans

QualificationsQualifications

Please see above for qualification details

Our company cultureOur company culture

At Daimler Truck, we promote diversity and foster an inclusive corporate culture. We value the individual strengths of our employees, as these lead to the best team performance and thus to the success of our company. Inclusion and Equal opportunities are important to us – regardless of where you come from and who you are. We look forward to receiving applications from people of all cultures and genders, parents, people with disabilities and people from the LGBTIQ+ community.